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GoViec Công ty TNHH Minh Việt (0254) 3612 869 support@goviec.com

DOCUMENT CONTROLLER Công Ty TNHH Minh Việt

, Bà Rịa - Vũng Tàu

Ngày đăng: 15:50 07/01/2019 Hạn nộp: 15:50 07/02/2019

Thông tin tuyển dụng

Số lượng tuyển dụng: 1
Kinh nghiệm: 1-3 năm kinh nghiệm
Trình độ: Cao đẳng
Ngành nghề: Báo chí/ Biên tập/ Xuất bản,Dầu khí/ Địa chất/ Khoáng sản,Nhân sự
Cấp bậc: Nhân viên / Kỹ thuật viên
Giới tính: Không yêu cầu
Loại công việc: Dự án

Mô tả công việc

This document is a general description of essential job functions and it may be expanded or altered as business needs evolve to maintain the operation at a high level of efficiency and to promote a safe, productive, and wellfunctioning workplace. This document is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All personnel are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties. Significant future changes will be discussed with the position holder accordingly.

Overall Job Purpose

  • Develop and implement document control processes to provide control of company documents in line with industry and regulatory requirement, FMS procedures and company Policy
  • Responsible for Central Filing System to meet day-to-day business operations.

Core Responsibilities

  • Set up and maintain company document control system to ensure that all documents are controlled properly in compliance with the document control procedure.
  • Responsible for all activities related to the Document Control as follows:
  1. create PDF forms, revise/ format procedures.
  2. maintain and/ or update FMS procedures, other documents.
  3. manage the receipt, recording, filling and distribution of all documents.
  4. store all controlled documents in a logical and ordered fashion.
  5. ensure the validation of all documents and the latest revisions are in place.
  6. provide Document Control Centre (DCC) status report to management as required.

Responsible for the Central Filing System (CFS) as follows:

  • Set-up and maintain the CFS as per Central Filing System procedure.
  • Maintain all records, reports within the Central Filing System.
  • Audits on implementation of Central Filing System both on/ offshore to make sure that everything has been properly stored in appropriate places.

 HSEQ Requirements and Code of Conduct:

  • HSEQ: Complies with the MODEC HSEQ Code of Conduct as described in the HSEQ Policies, the 14 HSEQ
  • Standards, and the HSEQ Procedures to protect people and the environment at all times. Has a duty of care to ensure that all personnel work in a manner that is not harmful to their own health and safety and the health and safety of others.
  • Compliance: Complies with the MODEC Group Policy Code of Business Conduct and Ethics and expected training at all times.

Financial and Operational Dimensions/Impact and Decision-making Authority

  • Responsible for effective operation of document control system/central filing system.

Work Relationships

  • Document Control Group, on/offshore HODs and FMs in relation to Document Control.
  • IT Department for support in control management of FMS/ CFS.
  • Vietnam Operations’ clients and other external parties when nominated for document administration
  • HSEQ Coordinator for Reporting.

Job Challenges and Problem Solving

  • Act as focus point for queries and requests relating to records management, document search difficulties.

 

Yêu cầu công việc

  • Certificate/ Diploma in Business Administration or Diploma in Information and Library Studies.
  • ISO9001.
  • Internal Auditor.
  • Minimum of 3 years in administration duties with particular emphasis on document control
  • Experienced and skilled in setting up and maintaining filing systems.
  • Good level of English (IELTS 6.0 or equivalent).
  • Professional in using Microsoft Office (MS) software like MS Word, Excel, PowerPoint, Project etc.
  • Demonstrate a high level of confidentiality and business ethics.

Work Environment: Describe general working conditions (i.e. noise level, temperature, around heavy machinery)
*Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.

  1. This position requires the employee to spend most of his/her time in office environment.
  2. Fast-paced environment with multiple and changing priorities and working under deadlines.

Physical Demands: Describe amount & frequency of physical requirements of the position (i.e. lifting, pushing,
climbing) *Reasonable accommodations may be made to ensure individuals with disabilities to perform essential
functions.

  1. Frequent sitting and operating of a computer.
  2. Fast paced, at times high pressure work environment involving short deadlines and frequent contact with internal and external personnel including management and the client as required.
  3. While performing the duties of this job, the employee is regularly required to sit, use their hands, handle or feel; reach with hands and arms; and talk and hear.

Phúc lợi công ty

Thưởng: Thưởng lễ Tết

Khác: Đóng bảo hiểm đầy đủ theo luật

Giới thiệu về công ty

Company Logo

Công Ty TNHH Minh Việt

Website:
Người liên lạc: Ms Nhung
Quy mô: 100 - 499
Số điện thoại: Ms Nhung - 0366224086 , Ms Thủy - 0917469552

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